Privacy: Social Security Numbers
Employers obtain Social Security numbers from employees for a variety of reasons (e.g., tax purposes, compliance with immigration laws, benefits administration, etc.), and they must be careful to protect this information. There are several federal laws that affect an employer’s use of Social Security numbers. In addition, in an effort to thwart the growing tide of identity and credit theft cases, a number of states have passed legislation governing the manner in which employers and other individuals handle Social Security numbers. Those states strictly regulate the way that employees’ Social Security numbers are protected, stored, and communicated. Use this Privacy: Social Security Numbers policy template to create a policy that fits the needs of your organization.