Employment Records

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    Suppose an e-mail from your company's in-house attorney instructs you to preserve all documents related to an ex-employee who is threatening to sue the company for wrongful termination. In the days before smartphones and cloud storage, that would have been a relatively limited exercise: Paper documents would be set aside, and files on the company...
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    We hope that by the time you read this, the snow and ice is melted and spring is around the corner. Just like spring cleaning your home, it's always a good idea to freshen up your workplace policies and procedures. Here are some ideas. Employee manual/handbook One of the first things to review is your employee manual or handbook. Is it current...
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    Beginning January 1, 2015, the Affordable Care Act (ACA) will require large employers (with 50 or more full-time and full-time equivalent, or FTE, employees) to offer minimum essential health insurance coverage to at least 95 percent of their full-time employees (and their dependents) or pay a penalty on all full-time employees (not including the...
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    Look around, and you'll see that the promise of a paperless office was false. Nonetheless, most, if not all, of that paper piling up in your office is now an electronic file, too. And then there's e-mail — likely tens of thousands of e-mails sent and received by every one of your company's managers and employees. We couldn't get through our...
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    A new calendar year is upon us. You're probably still busy trying to complete many of your end-of-the-year/beginning-of-the- year HR tasks. For some of you, one of those tasks may involve conducting employees' annual performance evaluations. Your ability to conduct thorough and accurate performance evaluations is critical in running your business...
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    Connecticut is an "at-will employment" state, which means that either the employer or the employee is free to terminate the employment relationship at any time and for any reason if there's no contract to the contrary. The presumption of at-will employment doesn't apply to contracts for a defined term of employment, however. In July 2012, we...
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    Q How long do we have to retain employment applications for candidates who have been interviewed but weren't hired? Do we need to keep them at all? A Numerous federal employment laws specify how long covered employers must maintain job applications, résumés, and other application materials. If your organization is covered by...
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    On October 30, 2013, Infosys Limited, an Indian IT company, entered into a settlement with the U.S. government in which it agreed to pay $34 million for alleged immigration-related violations. The largest immigration fine ever ends almost three years of investigation by the U.S. Department of Homeland Security (DHS) and the U.S. State Department...
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    Earlier this fall, I wrote an article about how the government shutdown affected E-Verify and I-9 enforcement (see "E-Verify unavailable during shutdown: a housekeeping opportunity for employers, part 1" on pg. 2 of our November issue). Now that the shutdown is behind us, what steps should your company be taking to ensure that you're in...
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    Q I am employed by a New Mexico employer with fewer than 100 employees. We have been asked by the company president to develop a proposal for the HR department focus for the upcoming year. There are so many things we need to do, from compliance with the Affordable Care Act's (ACA) mandates to new Fair Credit Reporting Act (FCRA) forms and myriad...
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